Prepare documents for importer

Activities and Associated Documentary Requirements: 1. Export documentation falls into three essential categories: a) Internal company documentation; b) Documentation to facilitate the physical movement of the goods including establishing title or ownership during transportation, c) Documentation required by consignee for Customs clearance, payment, etc. The following are documents, which need to be prepared either internal by the exporters and other with services providers 2. Commercial Invoice: The exporter-prepared commercial invoice is a paramount document. It should incorporate or annex a detailed packing list where there is more than one package. The commercial invoice, which for some destinations may be produced on a combined invoice and certificate of value and origin form, is the basis for all subsequent documentation. Commercial invoices, with an adequate number of copies, plus the packing list if this is a separate document should be available at destination in advance of the goods. (See Annex II.4: Commercial Invoice). 3. Invoicing regulations vary according to destination: special invoice forms, certificates of origin or consular documents may be specified and care must be taken in fulfilling these destination requirements. 4. Bills of Lading: For ocean shipments this is the supreme document. In legal terms it is "a receipt for goods shipped, a document of title and evidence of the contract of affreightment". In commercial terms, the Bill of Lading has an accepted special identity, and may be regarded as a combined "ticket for the journey" and "title deeds" of the goods. Possession of a negotiable Bill of Lading, properly completed, constitutes effective control of the goods. When Bills of Lading are to be established in the name of the exporter the forwarder needs to be told. Otherwise, it is fairly normal practice that the Bill of Lading will be established in the name of the forwarder as agent