Conclude contract and trade terms

Activities and Associated Documentary Requirements: 1. Silk purchase is quite a niche approach. Many buyers usually have to have deal with numerous individual enterprises all of whom are different: in scale, in design – some more traditional, some more contemporary, some only dealing in silk products and some with other products - therefore each has to adopt a different approach to their production and marketing. There is no single right way to proceed. The Handmade Textile Association maintains a web shop aimed at international retail and wholesale customers looking for medium-sized quantities. For larger orders of 400 items and up or for custom design orders, the buyers would normally consult with the organization on the custom-made design using different yarn, patterns and colours. 
 2. We start the BPA map through getting order as the first contact between exporter and importer. The steps of getting order are as follows: 3. The importer in Europe shows interest in import of silk products from Cambodia through the web catalog. For an existing buyer, the importer first sends the request for quotation to the Cambodian exporter, indicating the items in the catalog and the quantity after which the exporter quotes prices and terms of trade to the buyer via e-mail. 4. The importer verifies the quotation and, assuming the payment terms are acceptable to both parties, confirms the intent to purchase. Then a Purchase Order (PO) is sent by the importer/buyer to the exporter/seller by email or by fax. The exporter/seller raises a Proforma Invoice (PI) or a Purchase Contract against the PO and send it by email or by fax back to the importer/buyer who is required to countersign and stamp as a token of acceptance. Normally the Purchase Contract is quite simplistic, with inclusion of only necessary terms and conditions. 5. Both parties sign contract which determined the shipping date and commercial terms and conditions, specifically: a. Contract terms: Information on the Goods – Items No, Fabrication: 100% silk, Quantity and unit price, and tariff line number. b. Destination: From Phnom Penh International Airport, Cambodia to Hannover Airport (HAJ) Germany. c. Other terms and specific conditions: In case of dispute, both parties shall settle by amicable negotiation. 6. The Cambodian exporter prepares the shipment for export.