Conclude contract and trade terms

Activities and Associated Documentary Requirements: 1. We start the BPA map through getting order as the first contact between exporter and importer. The steps of getting order are as follows: 2. The Importer in India shows interest in import of cashew from Cambodia. In the case of a new buyer, the exporter first sends the quotations to the Indian importer, after which cashew samples are usually sent by overnight courier. However, in the case of a regular client, the exporter quotes prices and terms of trade to the buyer via e-mail. 3. The Indian importer verifies the quotation and, assuming the payment terms are acceptable to both parties, confirms the intent to purchase. Then a Purchase Order (PO) is sent by the importer/buyer to the exporter/seller by email or by fax. The exporter/seller raises a Proforma Invoice (PI) or a Purchase Contract against the PO and send it by email or by fax back to the importer/buyer who is required to countersign and stamp as a token of acceptance. (See Annex 1: Purchase Contract). 4. Both parties sign contract which determined the shipping date and commercial terms and conditions. 5. The Cambodian exporter prepares the shipment for export.